POSITION SUMMARY

The Head of Finance & Operations will play a key role in supporting the company’s internal financial and accounting systems and oversee the Finance Team and the Operations Manager. They will be responsible for ensuring expense reports, accounts receivables, accounts payables, contracts, tax return preparation, and accounting are completed in a timely and compliant manner. Additionally, they will help to support the development and implementation of operational policies and procedures.

OUR COMMITMENT

Energy Innovation is committed to diversity, equity, & inclusion and to a transparent recruitment process that fosters belonging. Our goal is to hire and advance people regardless of race, gender, ability, sexual orientation, age, citizenship status, military service, medical condition, and any other protected characteristic under local, state, or federal law. We encourage people from all backgrounds to apply.

We are committed to an accessible application process and employee experience. If you need a reasonable accommodation during the application or interview process, please email jobs@energyinnovation.org.

KEY RESPONSIBILITIES

Finance

• Oversee organization and department-wide budgeting, reporting, planning, and goal setting in collaboration with the COO
• Lead the monthly accounting and reconciliation
• Assist the COO with tax filing preparation and timely tax payments in all operating states
• Develop, implement, provide staff training, and review financial policies and procedures
• Create and maintain a standard operating procedures (SOPs) for the Finance Department
• Work with the COO to manage and streamline all finance departments responsibilities
• Generate and analyze monthly, quarterly, and annual financial reports with the COO
• Oversee and manage the 1099 consultant process, including drafting and negotiating contract terms, maintaining files, training staff, budget tracking, and insuring payments are processed in a timely manner
• Ensure company credit cards are properly managed, employees are following allowable business expense polices, and expense reimbursements are processed in a timely manner
• Help set up organization wide systems for program budgets, employee credit cards, and checks and balances for how we spend money

Operations

• Develop an operational strategy in collaboration with the COO that matches the needs of the growing organization
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations in all operating states
• Improve operational management systems, processes, and best practices to increase efficiency and maximize productivity with the support of the Operations Manager
• Identify inefficiencies and work with the Operations Manager to develop and implement innovative programs, processes, and procedures that promote best practices and standardization across the organization
• Ensure all vendor services support the needs of the organization and those relationships are in good standing
• Partner with the IT management service provider to set organization-wide strategy and goal setting for our IT systems and processes
• Ensure office processes are up to health and safety standards

People Management

• Lead and motivate a growing team of finance and operations professionals
• Provide coaching, mentorship, and leadership for the team
• Ensure team building and trust through remote and in person activities
• Provide inspired leadership for the organization, leading the communication to the organization and teams when changes are implemented, and carrying out the change strategy

Cross-Training & Support

• Partner with the Head of Finance for Climate Imperative to identify system inefficiencies and process improvements that would benefit the entire organization
• Cross-train on all non-profit finance policies and procedures as a back up to the Head of Finance for Climate Imperative when needed

SKILLS & EXPERIENCE

• Experience leading a Finance or Accounting department, including 5+ years of people management
• Bachelor’s degree (accounting and finance coursework strongly preferred) and 4+ years of relevant experience, or 8+ years of relevant experience without a degree
• Exceptional organizational and quantitative skills
• Advanced QuickBooks Online skills required
• Proven track record of leading organizations through change and ensuring everyone is supported through the process
• Ability to work well under pressure, prioritize, and multi-task
• Demonstrated ability to prioritize and be flexible in a fast-paced, constantly evolving, and collaborative environment
• Strong skills with Microsoft Office, Salesforce, and Dropbox experience preferred
• Knowledge or previous experience with 501c3 tax filings including public charities and private foundations preferred
• Works well with a team and individually
• Interest, passion, and commitment to reducing climate change

BACKGROUND CHECK

A post-offer background check is required prior to employment for this role.

SALARY

Energy Innovation provides a salary commensurate with qualifications and experience, with local adjustments made for folks outside of the San Francisco and D.C. area due to the cost of living. The target salary range is $160,000 to $185,000 for San Francisco or D.C.

Equity is incredibly important to the organization, and a pay audit for equity is completed annually.